Control your account's security and privacy settings to protect your data and comply with regulations.
Login and password security levels
Make sure to click Save whenever making changes here.
Enable high password strength
Activation of this setting will force all users to change passwords seven days after activation and then every 90 days
Important: Every time you turn on this setting, it will prompt a new password reset for all users within 7 days that can't be recalled
Enable social recipient photos
Automatically fetch social profile photos from LinkedIn for contacts in your contact list
For this to work, the contact email needs to be connected to their LinkedIn account
Enable restricted access to supplemental documents
If unchecked, users are unable to create private supplemental documents in the attachment library
Restrict access to other users data
Enable restricted data sharing between users so they will not see each other's data
If you have teams, managers will be able to see the specific send-outs that have been done by users in their team
Only an admin will be able to see all user's data, regardless if they are part of a team or not
Enable manual document link sharing
Disable this to prevent users from getting access to document links for manual sharing when doing a send-out
Enable two factor authentication
When activated, users need to enter a unique code each time they want to log in. See the installation guide.
Can be set to be active for all Users or Admins only
Data protection settings
Set up your data protection rules to stay compliant. Make sure to click Save whenever you make changes here.
Document access consent
Collect consent before accessing document
When enabled, this shows a popup window with consent text that recipients must confirm before accessing the document
If recipients choose not to consent, they won't be able to access the document
Account admins can edit the consent text shown to recipients
Collect consent before enable tracking in document
When recipients consent, tracking is enabled and senders can see recipient statistics
If recipients choose not to consent, they can still access the document but tracking will be disabled for that recipient
Certificate privacy settings
You can choose to mask personal information in signature certificates. These options are available in Settings > Data protection & GDPR > Certificate settings.
Hide personal information in certificate
Hide personal information in the signature certificate, such as social security number (SSN) for eID signatures
Toggle to mask IP address
Choose to hide IP addresses in the certificate for enhanced privacy
Toggle to mask email address
Choose to hide email addresses in the certificate for enhanced privacy
Option to remove audit log
Choose to remove audit log information from the certificate
Swedish BankID logo display
Swedish BankID logo is now displayed if the document was signed with BankID
Document delivery settings
Send attachment of signed document by email
When documents get signed, all recipients will receive a PDF copy of the signed document with the certificate
Important: If this is turned off, recipients won't get the PDF copy in the email
Automatic document removal
Make sure to click Save whenever making changes here.
Remove inactive documents after
Set time in months to automatically remove inactive documents and associated contacts
Inactive documents are all sent out documents and drafts without any activity during the chosen time period
This does not include signed documents
Inactive contacts are those who have no documents sent to them
Remove signed documents after
Set time in months to automatically remove signed documents and associated contacts
If a contact is connected to other documents sent during the time period, they won't be deleted
Notification before removal
Send a notification email before removing documents
Enter an email address to receive notifications before documents are deleted
This allows you to download documents before they're removed
Critical: Documents that have been deleted cannot be recovered after being removed from your accountned document by email
When documents get signed, all recipients will receive a PDF copy of the signed document with the certificate
Important: If this is turned off, recipients won't get the PDF copy in the email