Sales discussions may include sensitive information—pricing, strategy, legal documents, or competitive insights.
Password protection gives you an extra access barrier, ensuring only approved stakeholders can enter the room, even if the link is forwarded.
It is an optional security layer on top of the existing internal/external participant access model.
How to enable password protection
Only the room owner can change availability settings.
1. Open the Deal Room
Go to the room where you want to enable password protection.
2. Go to Settings → Availability
3. Toggle “Use password protection” on
GetAccept will automatically generate a secure password.
If you prefer, you can type your own custom password instead.
4. Share the password with your stakeholders
GetAccept does not distribute the password for you.
You must share it manually through email, SMS, calendar invite, or verbally.
What buyers experience
When an external participant opens the room:
They enter their email
They receive a verification code
They enter the room password (if enabled)
After successfully entering the password once, they won’t need to enter it again until their access token expires.
Password session behavior
The password does not need to be re-entered during the same session
Access tokens last approximately 8 hours of inactivity
If the token expires, the participant must re-verify and re-enter the password
Internal users (collaborators, teammates, admins) never need to enter the password.
Important things to know
1. GetAccept does not send the password
Creating a password does not notify stakeholders.
You are responsible for sharing it.
2. Internal users are exempt
Room owners, collaborators, and internal teammates do not need the password.
3. Passwords apply at the room level
Everyone uses the same room password.
Individual passwords per user are not supported.
4. Passwords cannot be pre-set in templates
Because passwords must be unique per room, they cannot be configured at the template level.
5. Reset behavior
Every time you:
turn password protection off, then
turn it on again
→ a new auto-generated password is created.
If you prefer a stable password, always manually enter your own.
FAQ
Can I customize the password instead of using the auto-generated one?
Yes. After toggling the feature on, type your own password in the field.
Are passwords enabled by default?
No. Password protection is always off when a new room is created.
You must enable it manually for each room.
Do participants need to enter the password every time?
They must enter it on new sessions.
During the same browser session, a valid token allows them to continue without re-entering it—until the session expires (≈8 hours).
Does password protection work for internal users?
Internal authenticated users bypass the password entirely.
How GetAccept keeps password-protected Deal Rooms secure
Deal Rooms use a three-layer encryption model so that passwords and access credentials remain secure throughout their entire lifecycle.
1. Encryption in transit
All password data is encrypted using TLS 1.2+ during transmission.
Prevents interception or tampering during network communication.
2. Encryption at rest
Passwords are encrypted when stored in the database.
Protects against unauthorized access to stored information.
3. Encryption in use
Passwords remain encrypted even while being processed during verification.
This means the password is never exposed in plaintext, even in system memory queries.
Why this matters
Many systems only encrypt data:
when sent over the network, and
when stored
But GetAccept adds in-use encryption, reducing exposure even in the unlikely case of a database compromise.
Summary
Password protection adds a powerful, optional layer of security to your Deal Room by ensuring only approved buyers can access sensitive content.
It works alongside existing identity verification, secure session tokens, and GetAccept’s full encryption model to keep every room safe.